West Cleveland News

The Cleveland Metropolitan School District is set to vote on a $1.6 million contract during its Oct. 10 meeting that will convert its paper records to digital format. This move is aimed at providing easier storage and searching capabilities for the district's records.

According to an agenda presentation, the school board will be voting on a purchase order to contract with SC Strategic Solutions for imaging software and document management services for student records. The conversion to digital records will allow for free storage and retrieval of all on-site documents, eliminating internal space limitations and reducing document retrieval and filing times within school district departments.

One of the advantages of digital storage is that it can grow and expand as the school district's records increase, ensuring that there will always be enough space to store important documents. Additionally, SC Strategic Solutions has promised same-day retrieval of any information needed by school district staff, providing quick and efficient access to records.

Furthermore, the contractor will keep back-up copies of the school district's records indefinitely at no cost. This ensures that there will always be a safeguard in place to protect important records in case of any unforeseen events.

By converting its paper records to digital, the Cleveland Metropolitan School District is taking a step towards modernizing its record-keeping system and improving efficiency. The $1.6 million contract will not only provide easier access to records but also eliminate the need for physical storage space and reduce the time spent on filing and retrieving documents.

The vote on the contract is expected to take place during the Oct. 10 meeting, and if approved, the district will begin the process of digitizing its records. This move highlights the district's commitment to embracing technology and utilizing it to enhance its operations.